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## Purpose
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From the HacDC Bylaws, Article III, Section 2:
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*At the annual meeting, the voting members shall elect the Board of
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Directors, review and vote on the standing rules and policies of the
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corporation, receive reports on the activities of the corporation,
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approve the budget and determine the direction of corporation in the
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coming year.*
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## Time and Location
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February 9th, 2016 (postponed from January 23)
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Meeting called to order at 7:45pm by Enrique.
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Members Present: Ethan W., Matthew H., Julia L., Michael C., Nick S.,
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Phil S., Tom I., Bill B., Don J. Sumter T., Kevin C., Pat B., Shawn W.
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Others Present: [Quorum](Quorum "wikilink") met? YES
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## Approval of Previous Meeting's Minutes
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## Recognition
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- HacDC Members and Volunteers: This year we had a whole new board. We
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applied, appealed and were accepted as a Combined Federal Campaign
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charity, renewed our non-profit status with DC, fixed some years-old
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problems with our finances paperwork even after we lost our treasurer
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mid-year and had a horrible transition. We gained three sponsors this
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year: Lulzbot, Accelebrate and Newark element 14. We put up a
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microwave tower on the roof, the radio transceiver online and took a
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large-format laser cutter from design to operational project. Plus we
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significantly cleaned up the basement, moved much of the workshop down
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there, updated our inventory, moved the classroom to another suite and
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built custom shelving for it. On top of all those accomplishments,
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between 3D Thursdays, Amateur Radio and Microcontroller Mondays, HacDC
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has held about 100 free, public workshops in 2015. This doesn't
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include all the Radio Contests, Field Days and Licensing Exam
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Sessions, Capture The Flag, Web Scraping, SEM Workdays, the Intro
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Security Workshop, the Raspberry Jam, CNC Mill Class, Lockpicking,
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Virtual Reality Night, Table Top Gaming, our table at the Columbia
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Heights Farmers Market many Saturdays, and participation at the
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Greenbelt Maker Faire, the Silver Spring Maker Faire and nearly two
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full days at the National Maker Faire. So for all the hardships and
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frustrations we've had this year, thank you to everyone who makes
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HacDC awesome.
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## Director Reports
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### President's Report
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### Vice President's Report
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Ok, so I have been too hot under the collar about this lately, so I'll
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step back from leading the charge. Please give some thought to improving
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basement/shop policy.
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Also, obtained copies of
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,
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,
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and
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sheet. Please consider these documents as rough examples.
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Members, please consider the impact of negativity towards the successful
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OpticalTableRobot, as well as the concerns of hard working volunteers
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who have sometimes endured more debate or distraction than support.
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BoD candidates, please consider the need to form a cohesive body of
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leadership for HacDC.
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HacDC has a lot of options right now, both in terms of equipment and
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goals.
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HacDC has the potential to offer advanced tooling and support quality
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research. Or, HacDC can focus on less difficult, perhaps less polarzing
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aspects of its mission. In the former case, we need to make
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basement/shop areas more insulated from politics and recklessness. In
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the latter case, it would make sense to liquidate assets that will not
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be used, such as the OpticalTableRobot, extra electronics test
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equipment, high-voltage transformers, etc.
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### Treasurer's Report
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- Dwolla ballance: \$5,030.00
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- Paypal ballance: \$5,140.66
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- BB&T ballance: \$2,105.47
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<!-- -->
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- January Income from membership dues: \$1500
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- January donations: \$190
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### Secretary's Report
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(Will update before meeting)
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- We have 34 members in good standing. Quorum is 9, majority 18 and
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two-thirds is 23.
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### Director-at-Large Reports
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#### Phil
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#### Don
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## [Project Awesome](:Category:Project_Awesome "wikilink") Reports
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### Project HAMRADIO
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Putting up a repeater; will coordinate with HacDC next year when Don
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moves to Uganda.
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### Project SEM
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Nothing much to report, bought a penning gauge.
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### Project SUPPLIES
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Anticipating minor IT services related expenses, including \$20 for VoIP
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services.
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### Project EXPANSION
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Approved an ~\$215 computer purchase to reinstate classroom web
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conferencing and presentation functionality.
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Some proposals for funding structures are already served by this fund.
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Please consider working within the democratic, yet efficient, Project
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Awesome framework.
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## Audit Committee Report
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The Committee will update the members on progress thus far and discuss
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the plan forward.
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## Member Reports
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- Enrique. Hosted two Introduction to Linux nights. Attendance was very
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sparse though; maybe 7 people total. Also Kerbal Space Program. I've
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asked Brian about improving signage to direct people to HacDC from the
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St. Stephen's main entrance because I found one attendee pacing back
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and forth there looking for the address. Let's open the Newark stuff
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and take some photos! Also Julia, myself, and Dan and a few volunteers
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fixed the TV! I made a video. If people like it maybe it'll be online.
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## Old Business
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### Membership Dues Waiver for EdTechDMV / Representative
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- Old problem, new example: An outside organization wants to use HacDC
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facilities during business hours. The organization is EdTechDMV, an
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educational non-profit organization, wants to offer IT workshops and
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computer training classes in HacDC's classroom. The two examples are
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an upcoming workshop the evening of February 17th, and computer
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training classes during 9-5 hours they want to offer this summer. Are
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these events something HacDC wants to facilitate/host? What are the
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pros and cons? If we do, how would we give EdTechDMV access to the
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classroom when members are not available?
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### Bylaws Amendment
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- Proposed Amendment to Bylaws Article II, Section 6: Add "*For
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substantial cause, the Board of Directors may indefinitely suspend a
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member's access to the space by a 2/3 majority vote of the board. By
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voting at an official meeting with quorum, members may reinstate or
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suspend, access or membership, for any member whose access has been
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suspended by the board. The board may suspend the access of no more
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than two members per month via this procedure. Access to the space may
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not be re-suspended by the Board of Directors for the same actions or
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incidents. Explanation of such suspensions must be submitted
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electronically to all members."* (This proposed bylaws amendment must
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be signed by 3/4ths of all members before it is adopted)
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### Restrict Workshop and Tool Access
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- Approve a *non-binding resolution* that access to the workshop in the
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basement should be restricted to HacDC members who have undergone a
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safety briefing and use of certain tools (CNC Mill, Lathe, PCB Etch
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Supplies, OTR) restricted to members authorized by an approved
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custodian of each tool (to be determined).
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Proposal text was send via email to members was was approved by large
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majority: "I propose that we change the access control policy to the
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basement, establishing a "basement custodian", who has the authority to
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control who has access to the basement, and the responsibility to
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restrict access to those who are able to use the equipment and space
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without being a disturbance to the use of the machinery and space by
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others. Regarding my second proposal, I would like the initial basement
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custodian to be selected by the board, with replacements selected by the
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standing custodian. The board should be empowered to replace the
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custodian only through a membership vote at a membership meeting with
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quorum." This proposal was approved by a large majority vote, with the
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understanding that the custodian is subject to replacement at the next
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meeting if members are not satisfied with the rules and procedures
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required to certify members for basement access before then. The
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custodian was renamed Dungeon Master. The board voted to appoint Julia
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as the first Dungeon Master.
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### Reimbursements
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- Approve reimbursement of \$95.14 to Enrique for purchase of an 8' step
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ladder for basement use. (replaced 8' wooden ladder) - This was
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Approved.
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- Approve \$2,000 for fully recomissioning the OpticalTableRobot. - This
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was Tabled.
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- Approve \$500 for an off-the-shelf throw-away eBay laser cutter. -
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This was Tabled.
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## New Business
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- Colloboratively discuss, consider, and adopt policy reforms to protect
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volunteer contributions to the basement/shop areas.
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- Invited speakers. The Amateur Radio club finds and hosts invited
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speakers monthly and I think that's something HacDC could do even more
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often. What topics are we interested in hearing about? Off the top of
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my head: quantum computing, and something a bit more social like
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epistemology online.
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- Review our year long experiment of having \$60 dues, and possibly vote
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on whether to continue requiring \$60. - This was temporarily approved
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for the month.
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## Board of Directors Elections
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Results of the elections are as follows:
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### President
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Julia Longtin
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### Vice-President
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Ethan Waldo
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### Treasurer
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Enrique Cobas
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### Secretary
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Tom Iddings
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### At-Large Directors (two)
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Michael Chelen
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Matthew Hines (mirage335)
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## New Members
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John P.
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## Adjournment
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Adjourned at 10:20 by Enrique.
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[Category:Meeting Minutes](Category:Meeting_Minutes "wikilink")
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